Research
eMedia
Practice Tests
2011 Board Meeting Minutes
January 17, 2011 minutes
February 14, 2011 minutes
March 14, 2011 minutes
April 11, 2011 minutes
May 9, 2011 minutes
June 13, 2011 minutes
July 11, 2011 minutes
August 8, 2011 minutes
September 12, 2011 minutes
October 10, 2011 minutes
November 14, 2011 minutes
December 19, 2011 minutes
Clyde Library Board of Trustees Meeting
Monday, December 19, 2011
The Regular Board Meeting session was called to order at 7:00pm.
Trustees present were: Elaine Cahill, Thomas F Dewey, Nancy Hanger, Karen Langley, Suzanne Norris, Scott Prunty, and Frank Weasner .
Others present were: Library Director Beth Leibengood and Fiscal Officer Laurie Hendricks
Minutes of November 14, 2011: Minutes were reviewed. Motion to approve by Scott Prunty, second by: Elaine Cahill. Motion carried unanimously.
Communications: From: Alan Binger / Clyde Board of Education: Written confirmation, dated November 28, 2011, was received regarding the approval of Karen Langley’s appointment to the Clyde Public Library Board of Trustees. Oath was administered by Thomas Dewey.
Director’s Report:
The library received $6,320.29 in gifts including a final distribution from the estate of June Rosenthal. Motion to accept gifts by: Frank Weasner, second by: Nancy Hanger. Motion carried unanimously.
“Borrower Registration and Liability Agreement for Tablet Usage” has been developed. Patrons must sign the agreement to be able to use a tablet in the Library. Motion to approve with addition of “The tablet will remain in the building” by: Thomas Dewey, second by: Elaine Cahill. Motion carried unanimously.
Building issues:
a. Windows were cleaned inside and out
b. HVAC winter maintenance was completed
c. Non-working light bulbs were replaced throughout the Library
d. Front door was fixed
e. Wi-fi on lower level was fixed
f. New bike rack was delivered and refused due to damage. Another bike rack should be
delivered this week. Beth asked permission to give away the old bike rack – suggestions
given were Parks Department or School.
The Library has collected 515 items for the Food for Fines programs so far. Food for Fines will end on Christmas.
Website note: The current year’s Library Board Meeting Minutes are available online (June – October 2011 online now; January – May 2011 will be online by end of year). Previous years’ minutes are available in the Library.
Fiscal Officer’s Report:
Laurie Hendricks reviewed financial information contained in her report that is attached. Report shows balance in General Fund as of December 1, 2011 totals $906,565.11. Total funds as of December 1, 2011 equal $1,098,920.42.
Library Annual Appropriation was presented for approval – see attached
Review of Comparison of Expenditures and Receipts was given to Trustees.
Motion to approve reports by Frank Weasner, second by: Thomas Dewey. Motion passed unanimously.
New Business:
Omnibus Legislation: to be voted on in January 2012.
Levy: current levy expires in 2014. Discussion about possible levy on ballot in 2013 to be discussed in 2012.
The meeting was adjourned at 7:42pm.
Respectfully submitted,
Frank Weasner, Secretary
Suzanne Norris, President
Clyde Library Board of Trustees Meeting
Monday, November 14, 2011
The Regular Board Meeting session was called to order at 7:00pm.
Trustees present were: Elaine Cahill, Nancy Hanger, Suzanne Norris, Scott Prunty, and Frank Weasner.
Others present were: Library Director Beth Leibengood and Fiscal Officer Laurie Hendricks
Minutes of October 10, 2011: Minutes were reviewed. Motion to approve by Nancy Hanger, second by Scott Prunty. Motion carried unanimously.
Communications: none
Director's Report:
The Library received $12,968.41 in gifts in October (this includes a grant honoring Russell & Marguerite Stephenson & a bequest from Nancy Shellhammer estate). Motion to accept gifts by Frank Weasner, second by Nancy Hanger. Motion carried unanimously.
The generous grant from the Russell and Marguerite Stephenson Foundation allowed the Library to purchase 12 tablet computers. The tablets are currently being configured and processed. Staff will be trained on the tablets this week, and should be available to be used in the Library before Thanksgiving.
The Library requests Board approval to conduct our yearly "Food for Fines" event from Thanksgiving to Christmas. The collected items will go to the Clyde Back Door Food Pantry; therefore, this is a direct benefit to our community and to our patrons. Motion to approve by Elaine Cahill, second by Scott Prunty. Motion carried unanimously.
Beth attended an OLC Legislative meeting on November 4 concerning the new Omnibus Legislation that OLC is proposing. If this legislation takes effect, the State Library of Ohio would formally define the service areas of every library district in the state, which should prevent the double-taxing of some citizens. Our Library would hae to monitor this action carefully, because even though we are a School District Library, our service area is NOT the entire Clyde-Green Springs School District, due to Birchard Public Library's branch in the village of Green Springs.
Notes from the Clevnet Director's meeting on November 4th:
a. Our fee for participation in Clevnet will be a bit less than in 2012 (approx. $600.00)
b. Freegal (free downloads of music) should be available through Clevnet in January 2012.
Fiscal Officer's Report:
Laurie Hendricks reviewed financial information contained in her report that is attached [available at the Adult Reference Desk in the Library]. Report shows balance in the General Fund as of November 1, 2011 totals $882,288.49. Total funds as of November 1, 2011 equal $1,078,328.24.
Motion to approve reports by Frank Weasner, second by Elaine Cahill. Motion passed unanimously.
New Business:
Approximately 25 attended the Open House held to welcome new Director Beth Leibengood.
Election of Vice President to be tabled until January meeting.
A Thank You was extended to Director Beth Leibengood for the weekly e-mail updates.
After discussion, motion to submit Karen Langley to the Clyde-Green Springs Board of Education for approval as member of Board of Trustees to replace unexpired term of John Maines by Frank Weasner, second by Nancy Hanger. Motion carried unanimously.
Personnel Committee: recommendation to "un-freeze" step increases for hourly staff. Motion to grant staff step-increases and give a 3% raise on their hourly wage (after step-increase is assessed), 3% pay raise to be given to Deb Meyer, Jill McCullough, and Laurie Hendricks by: Scott Prunty, second by Frank Weasner. Roll call vote: Elaine Cahill - aye, Nancy Hanger - aye, Suzanne Norris - aye, Scott Prunty - aye, Frank Weasner - aye. Thomas Dewey was absent. Motion passed unanimously.
The meeting was adjourned at 7:55pm.
Respectfully submitted,
Frank Weasner, Secretary
Suzanne Norris, President
Clyde Library Board of Trustees Meeting
Monday, October 10, 2011
The Regular Board Meeting session was called to order at 7:00pm.
Trustees present were: Thomas F Dewey, Nancy Hanger, Suzanne Norris, Scott Prunty, and Frank Weasner
Others present were: Library Director Beth Leibengood and Fiscal Officer Laurie Hendricks
Minutes of September 12, 2011: Minutes were reviewed. Motion to approve by Thomas Dewey, second by Scott Prunty. Motion carried unanimously.
Communications: Thank you card received from Vicki Balemian. A letter of resignation from the Clyde Public Library Board of Trustees was read from John Maines. Motion to accept resignation by Frank Weasner, second by Nancy Hanger. Motion carried unanimously.
Director's Report:
The library received $1,601.82 in gifts in September. Motion to accept gifts by Nancy Hanger, second by Frank Weasner. Motion carried unanimously.
Beth has applied for a grant from the Russell and Marguerite Stephenson Foundation to purchase 12 tablet computers. The tablets would be used for children's, young adult, and adult programs, and would additionally by used by patrons in-house when not being used for programming. The cost of the tablets is $5,600.00, and the Stephenson grant, if awarded, would cover this entire amount. Should we receive the grant, the Library's cost for software "apps" for use on the tablets would be $30.00 per tablet, or $360.00 total. If we do not receive the grant, the Library will not purchase the tablets or the apps. Motion to approve purchase with grant from Russell and Marguerite Stephenson Foundation, if awarded, by Thomas Dewey, second by Nancy Hanger. Motion carried unanimously.
The Library would like to purchase microfilm of area newspapers that were published before the Clyde Enterprise and Clyde Democrat began to be published (before 1878). These local papers from Tiffin, Sandusky, Fremont, and Green Springs should contain news from Clyde at that time. A total of 45 rolls of microfilm would be purchased, along with a new five-drawer cabinet to store the microfilm. The total cost of this purchase would be $4,424.45. The Library believes this purchase should come from the Hurd Fund, as the newspapers will directly pertain to Clyde history. Motion to approve the purchase, if approved from Hurd Fund by Frank Weasner, second by Nancy Hanger. Motion carried unanimously.
Building issues:
a. The windows were cleaned inside and out.
b. The Raymond & Carol Hintz donated bench was delivered and installed. We are still
awaiting the new bike rack.
c. The front door has been repaired.
d. Due to road construction, the Library will be without electricity on Friday, October 14th, until
10:00am. We will delay the Library's opening until 10:00am on this day.
Fiscal Officer's Report:
Laurie Hendricks reviewed financial information contained in her report that is attached [available at Adult Reference Desk in the Library]. Report shows balance in General Fund as of October 1, 2011 totals $922,175.03. Total funds as of October 1, 2011 equal $1,118,373.91.
Transfers:
Request transfer of $37,794.83 from General Fund-Transfer Out to Debt Retirement Fund for the semi-annual loan payment. Also, adjust the line item for principal and interest by $120.93 - decreasing the appropriation for principal and increasing the appropriation for interest to match the numbers generated by the bank. After the payment the loan balance will be $206,851.07. Motion to approve transfer by Frank Weasner, second by Thomas Dewey. Motion passed unanimously.
Request transfer of $4,000.00 from Contingency to Salaries.
Request transfer of $300.00 from Contingency to Medicare.
Motion to approve 2 transfers by Nancy Hanger, second by Scott Prunty. Motion passed unanimously.
Increase Appropriations and File Ammended Appropriations as follows:
+ $6,000.00 in Furniture and Equipment for equipment purchased with Stephenson Grant.
Motion to approve by Thomas Dewey, second by Frank Weasner. Motion passed unanimously.
VISA card at First Financial Bank. Remove Vicki Balemian as authorized signer and add Beth Leibengood as authorized signer. Roll call vote will all members voting aye.
Motion to approve reports by Nancy Hanger, second by Frank Weasner. Motion passed unanimously.
New Business: Reception to welcome Beth Leibengood to be held November 5th from 1:30-3:00pm.
Audit Committee: Add Elaine Cahill to replace John Maines. Audit Committee will consist of: Thomas Dewey, Frank Weasner, and Elaine Cahill. Motion to approve addition of Elaine Cahill by Scott Prunty, second by Thomas Dewey. Motion passed unanimously.
Ad to be placed for new Board Member with applications to be submitted for review by Board of Trustees on November 14th.
The meeting was adjourned at 7:45pm.
Respectfully submitted,
Frank Weasner, Secretary
Suzanne Norris, President
Clyde Library Board of Trustees Meeting
Monday, September 12, 2011
The Regular Board Meeting session was called to order at 7:00pm.
Trustees present were: Elaine Cahill, Thomas F Dewey, Nancy Hanger, Suzanne Norris, Scott Prunty, and Frank Weasner.
Others present were: Library Director Vicki Balemian and Fiscal Officer Laurie Hendricks
Minutes of August 8, 2011: Minutes were reviewed. Motion to approve by Thomas Dewey, second by Nancy Hanger. Motion carried unanimously.
Executive Meeting Minutes of August 15, 2011: Motion to approve with one correction: Beth Leibengood to be paid an hourly rate of $21.63 for transition work on September 19 & 20, 2011, not to exceed 8 hours per day. Motion to approve by Nancy Hanger, second by Frank Weasner (per e-mail). Motion carried unanimously.
Elaine Cahill sworn in as member of Clyde Public Library Board of Trustees.
Communications: Thank you note from Chuck Wolfe
Director's Report:
The library received $1,221.31 in gifts in August. Motion to accept gifts by Frank Weasner, second by Thomas Dewey. Motion carried unanimously.
Vicki polled the Board in August by e-mail for approval to purchase a new 3M re-sensitizer for library materials for $800.00-$900.00 and received a quorum vote approval. She was quoted the wrong amount by the 3M sales representative. The amount should have been $1,250.00. Vicki was able to find another vendor who offered the item for $1,047.50 and ordered from him. Motion to approve new amount by Nancy Hanger, second by Thomas Dewey. Motion carried unanimously.
Vicki received a quote of $750.00 from Risner Tree Service to remove a dead maple tree from the corner of the parking lot and for trimming several trees on Library property. Vicki sought Board approval to schedule the work. Motion to approve by Thomas Dewey, second by Frank Weasner. Motion carried unanimously.
Vicki received the Bayside Comfort HVAC maintenance agreement renewal proposal. The proposal is for $1,522.85 and runs from 11/1/2011 to 10/29/2012. Motion to approve renewal by Elaine Cahill, second by Scott Norris. Motion carried unanimously.
The 36 month lease for the Library's copier is expiring this month (September). Vicki signed a new 36 month lease, pending Board approval, for 2 new machines. The Library has leased the current machines for 6 years. The new machines will be Ricoh brand and comparable to our current machines with one notable exception: the Adult Services machine will be capable of color copies. The cost to the Library for a color copy is $.07 and Vicki believes the current $.15 per copy is sufficient. The color copier will have a key code for staff to enable color copies for Library users. At our current level of copier use, the library is charged $487.33 per month. The new machine would cost $439.77. Motion to approve new lease by Thomas Dewey, second by Nancy Hanger. Motion carried unanimously.
The Library has received an invoice from the Ohio Historical Society for our subscription to the Ohio Memory Project software ContentDM. The invoice amount has been prorated for this year at $790.00. The next year's billing will be for the full amount of $950.00. This software subscription is integral to the Library's well-received digitization project, The Thaddeus B. Hurd Digital Archive. These funds to be paid from the Hurd Fund. Motion to approve by Frank Weasner, second by Elaine Cahill. Motion carried unanimously.
The Library has received notification that the Library has been designated a beneficiary of the Nancy L. Shellhammer Family Trust. The Library will receive $7,000.00 from Mrs. Shellhammer's trust per her wishes. Motion to approve gift by Thomas Dewey, second by Scott Prunty. Motion carried unanimously.
Fiscal Officer's Report:
Laurie Hendricks reviewed financial information contained in her report that is attached [available at Adult Reference Desk in Library]. Report shows balance in General Fund as of September 1, 2011 totals $945,526.65. Total funds as of September 1, 2011 equal $1,142,832.66.
Transfer: Request to transfer $1,000.00 from Contingencies to Furniture and Equipment. Motion to approve by Nancy Hanger, second by Elaine Cahill. Motion carried unanimously.
Laurie Hendricks reported that Bill Farrell expects the levy to generate $163,756.00 at 1.5 mils in 2012. Motion to approve the resolution accepting amounts and rates as determined by the Budget Commission and authorizing the necessary tax levies and certifying them to the County Auditor by Thomas Dewey, second by Frank Weasner. Roll call vote: with ayes by: Thomas Dewey, Nancy Hanger, Elaine Cahill, Scott Prunty, Suzanne Norris, and Frank Weasner.
Motion to approve reports by Thomas Dewey, second by Elaine Cahill. Motion passed unanimously.
New Business: Suzanne Norris shared material she received while visiting another Public Library while in South Carolina. Welcome to the Board extended to Elaine Cahill. Welcome to the Clyde Public Library extended to Beth Leibengood as the Library Director.
Committee Reports: Elaine Cahill to serve on Personnel Committee. Scott Prunty to replace Nancy Hanger on Buildings and Grounds Committee.
The meeting was adjourned at 7:35pm.
Respectfully submitted,
Frank Weasner, Secretary
Suzanne Norris, President
Clyde Public Library Board of Trustees Meeting
Monday, August 8, 2011
The Regular Board Meeting session was called to order at 7:00pm.
Trustees present were: Thomas F Dewey, Nancy Hanger, John Maines, Suzanne Norris, Scott Prunty, and Frank Weasner
Others present were: Library Director Vicki Balemian and Fiscal Officer Laurie Hendricks
Minutes of July 11, 2011: Minutes were reviewed. Motion to approve by Thomas Dewey, second by Nancy Hanger. Motion carried unanimously.
Communications: none
Director's Report:
The library received $1,005.00 in gifts in July. Motion to accept gifts by Nancy Hanger, second by Frank Weasner. Motion carried unanimously.
Vicki has received written confirmation of Elaine Cahill's appointment to the Library Board. Vicki has given her a tour of the building and presented her with the Library Trustees' handbook and relevant information about our Library. She has notified the other two candidates by letter.
Vicki sought Board approval to have a tree planted in honor of staff member Carolyn Draime's 35+ years of employment. No Library funds will be used to pay for the purchase and planting of the tree. Motion to approve by Thomas Dewey, second by John Maines. Motion passed unanimously.
Vicki sought Board approval to purchase a new bike rack for Library users. The new bike rack would be smaller, and accomodate 8 bicycles. The cost is $670.00. Motion to approve by Frank Weasner, second by Nancy Hanger. Motion passed unanimously.
Vicki sought Board approval of a new Library fines and fee compilation policy. Motion to approve by Nancy Hanger, second by Thomas Dewey. Motion passed unanimously.
Building:
a. The HVAC units have received their summer maintenance. The parking lot project has been
completed.
Fiscal Officer's Report:
Laurie Hendricks reviewed financial information contained in her report that is attached [available at the Adult Reference Desk in the Library]. Report shows balance in General Fund as of August 1, 2011 totals $973.357.20. Total funds as of August 1, 2011 equals $1,169,455.56.
Motion to approve reports by Frank Weasner, second by Thomas Dewey. Motion passed unanimously.
New Business:
Mr. and Mrs. John Dewey, Ms. Dawn Frey, and Mrs. Dorothy Cox, representing the June Smila Rosenthal estate, were welcomed to the meeting. They were inquiring about the possibility of a picture with appropriate tribute to be displayed in memory of June Smila Rosenthal. Placement of this will be near the Circulation Desk. Ms. Frey is to reproduce picture and create tribute for review. Motion to approve by John Maines, second by Scott Prunty. Motion passed unanimously.
Expenditures:
Motion to require expenses over $500.00, for furniture and equipment, to be approved by Board of Trustees made by Scott Prunty, second by Thomas Dewey. Motion passed with roll call vote: Thomas Dewey - yes, Nancy Hanger - yes, John Maines - yes, Suzanne Norris - yes, Frank Weasner - yes, Scott Prunty - yes.
Other Business:
John Maines expressed his thanks to the Board for their cards & sympathy at the loss of his wife, Susan.
The meeting was adjourned at 7:30pm.
Respectfully submitted,
Frank Weasner, Secretary
Suzanne Norris, President
Clyde Public Library Board of Trustees Meeting
Monday, July 11, 2011
The Regular Board Meeting session was called to order at 7:00pm.
Trustees present were: Thomas F Dewey, Nancy Hanger, Suzanne Norris, Scott Prunty, and Frank Weasner.
Others present were: Library Director Vicki Balemian and Fiscal Officer Laurie Hendricks
Minutes of June 13, 2011: Minutes were reviewed. Motion to approve with correction by Thomas Dewey, second by Scott Prunty. Motion carried unanimously.
Communications: none
Director's Report:
The library received $100.00 in gifts in June. Motion to accept gifts by Nancy Hanger, second by Scott Prunty. Motion carried unanimously.
Per the Trustees' request, Vicki contacted the prior two Library Trustee applicants of September 2010, Elaine Cahill and Frank Dawson, to see if they were interested in being considered for the current Board opening. Vicki also contacted Karen Langley to inform her that the Library Trustee's discussions were being postponed for one month.
Vicki informed the hourly Library staff of the changes to the hourly staff sick time policy during their staff meeting in June and provided them with new pages for their Library Policies handbook.
Building: 7L has begun the repairs to the Library parking lot and Vicki anticipates the work to be completed this week. Weeding and shrub trimming has been completed.
PLF: Governor Kasich has signed the current biennium budget. The state budget reduces public library funding (PLF) by 5% and funds OPLIN and the Library for the Blind and Physically Handicapped from the PLF which results in another 1.5% reduction. Tangible Personal Property Tax (TPP) phase out will be accelerated for some public entities, but Clyde Public Library will continue to receive reimbursement from the TPP phase out until 2014 (the year our levy expires). This is because the reimbursement exceeds 2% of calculated total resources.
The Library will be paying $4,730.00 for U.S. Cargo 5-day pickup and drop off delivery (July 1, 2011 - June 30, 2012) through the State Library of Ohio. This is 10% lower than the Library paid during previous contract year.
Fiscal Officer's Report:
Laurie Hendricks reviewed financial information contained in her report that is attached [available at the Adult Reference Desk in the Library]. Report shows balance in General Fund as of July 1, 2011 totals $907.584.32. Total funds as of July 1, 2011 equal $1,103,834.13.
Group rating for Workers Comp plan renewal with Frank Gates Service Company: motion to approve contract renewal in the amount of $219.00 by Nancy Hanger, second by Thomas Dewey. Roll call vote: Thomas Dewey - aye, Nancy Hanger - aye, Suzanne Norris - aye, Scott Prunty - aye, Frank Weasner - aye. Motion passed unanimously.
Motion to approve reports by Frank Weasner, second by Thomas Dewey. Motion passed unanimously.
After discussion, motion to submit Elaine Cahill to the Clyde-Green Springs Board of Education for approval as member of Board of Trustees to replace the unexpired term of Cheryl Doebel by Thomas Dewey, second by Scott Prunty. Motion carried unanimously.
New Business: none
The meeting was adjourned at 7:22pm.
Respectfully submitted,
Frank Weasner, Secretary
Suzanne Norris, President
Clyde Library Board of Trustees Meeting
Monday, June 13, 2011
The Regular Board Meeting session was called to order at 7:00pm.
Trustees present were: Thomas F Dewey, Nancy Hanger, Suzanne Norris, Scott Prunty, and Frank Weasner
Others present were: Library Director Vicki Balemian and Fiscal Officer Laurie Hendricks
Minutes of May 9, 2011: Minutes were reviewed. Motion to approve with correction by Thomas Dewey, second by Nancy Hanger. Motion carried unanimously.
Communications: none
Director's Report:
The library received $591.42 in gifts in May. Motion to accept gifts by Frank Weasner, second by Thomas Dewey. Motion carried unanimously.
Building:
a. Glen Kistler has finished the interior and exterior painting.
b. 7L Construction, which is contracted to repair, re-seal, and re-stripe the parking lot, has
ordered the new catch basin. Work should begin within the next two weeks.
c. The Library experienced two acts of vandalism this past month. The first, the zip strips were
removed from the handles of the outside condenser units and turned off. This caused a
unit to drain improperly and resulted in a service call. The zip strips have been replaced.
Summer maintenance on the HVAC units has not been scheduled yet. It will be performed
after the cottonwood trees are finished. The second act of vandalism occurred in the Adult
Reading Room. Two tiles were pried off and removed. B&D Contractors from Tiffin fixed
the fireplace by removing tile underneath the grate and using them on the fireplace face.
d. The Library windows were cleaned inside and out.
e. Vicki will be seeking estimates for reupholstering 3-5 patron reading chairs.
Personnel: Vicki has hired two new Library Clerks. The are Lisa Trenter and Christie Armstrong and they are training with Vicki for two weeks.
Vicki has received written confirmation from the Clyde-Green Springs School Board of John Maines' reappointment to the Library Board for another seven year term.
Donations: Vicki has been in contact with Dr. Susan Hintz regarding the outdoor bench she and her siblings would like to purchase in honor of her parents' 50th wedding anniversary. Vicki has chosen a maintenance-free, recycled plastic memorial bench. It will be placed where the current bike rack is located. The Library will need to purchase a smaller bike rack for the area. Also, the Library has received two George White watercolor paintings from the Carothers family in memory of Jim and Rosalyn Carothers, and in memory of James B. Carothers. Appropriate locations will be found for these two paintings. Motion to accept this donation by Thomas Dewey, second by Nancy Hanger. Motion carried unanimously.
Board Trustee applicants: We have received one application from an individual interested in serving on the Library Board.
Fiscal Officer's Report:
Laurie Hendricks reviewed financial information contained in her report that is attached [available at the Adult Reference Desk in the Library]. Report shows balance in General Fun as of June 1, 2011 totals $921,653.62. Total funds as of June 1, 2011 equal $1,118,013.93.
Insurance: Discussion took place in regards to coverage options with OLC Benefits Pool. Motion to accept HAS 9Z, with employee contribution remaining at $15.00 per pay by Thomas Dewey, second by Nancy Hanger. Roll call vote taken: Prunty - yes, Dewey - yes, Hanger - yes, Norris - yes, Weasner - yes. Motion passed unanimously.
The Church Street property of June Rosenthal has received an offer of purchase for $10,000.00. The consensus was to wait for other offers.
Motion to approve reports by Nancy Hanger, second by Thomas Dewey. Motion passed unanimously.
New Business:
Trustee Search: After discussion it was decided to extend search for new Trustee. Contact from applicants of last search to be contacted to see if interest still exists.
Recognition: It was decided to recognize Charles Wolfe & Cheryl Doebel at a get-together in August to recognize service on the Clyde Library Board of Trustees. This is to take place in August 2011.
The meeting was adjourned at 8:07pm.
Respectfully submitted,
Frank Weasner, Secretary
Suzanne Norris, President
Clyde Library Board of Trustees Meeting
Monday, May 9, 2011
The Regular Board Meeting session was called to order at 7:00pm.
Trustees present were: Thomas F Dewey, Nancy Hanger, John Maines, Suzanne Norris, Scott Prunty, and Frank Weasner.
With absence of Cheryl Doebel meeting was conducted by Vice President John Maines.
Others present were: Library Director Vicki Balemian and Fiscal Officer Laurie Hendricks.
Minutes of April 11, 2011: Minutes were reviewed. Motion to approve by Thomas Dewey, second by John Maines. Motion carried unanimously.
Communications: Cheryl Doebel tendered her resignation effective 5/9/11. Motion to accept by ____, second by John Maines. Motion carried unanimously.
After discussion motion was made to elect Suzanne Norris as new President of Board by Thomas Dewey, second by Nancy Hanger. Motion carried unanimously. Oath was administered by Thomas Dewey.
After oath was administered, Suzanne Norris conducted remainer of meeting.
Motion to advertise for new board member by Thomas Dewey, second by Nancy Hanger. Motion carried unanimously.
Director's Report:
The Library received $357.79 in gifts in April. Motion to accept gifts by Nancy Hanger, second by Thomas Dewey. Motion carried unanimously.
Building:
a. Glen Kistler has started the exterior and interior painting.
b. Parking lot: Vicki received three quotes for parking lot asphalt repair and catch basin replacement. She met with all three representatives and walked the parking lot with each one. Each proposed different methods and degrees of work be done to solve the issues resulting in three very disparate quotes:
Action Asphalt: $4,875.00. Price does not include re-sealing and re-striping the lot, which
would cost approximately $3,000.00. Mr. Dziak recommended milling and patching major
cracks.
Burkhart Asphalt Maintenance: $33,200.00. Mr. Burkhart recommended overlaying the
entire lot with new asphalt. Sealing and striping is included in the price.
7L Construction: $12,400.00. Mr. Staley recommends grinding major cracks and filling in
dips in the lot. Sealing and striping is included in the price.
All three estimates include removing and replacing the crumbling catch basin.
Motion to accept bid by 7L Construction by Thomas Dewey, second by Nancy Hanger. Motion carried unanimously.
Personnel: Library Clerk Melissa Yates has tendered her resignation effective May 13th. Vicki polled Library Board members by phone and email for approval to interview and hire for both her position and the Library Clerk Carolyn Draime's position, as she is retiring in October. The vote was unanimous. Vicki advertised the positions on the Library's website, Facebook page, and in the Library vestibule. To date she has received 15 resumes. Vicki is pleased with the response and the quality of the applicants. She has begun scheduling interviews and hopes to begin training two new Library employees the week of May 31.
The Library has received a unique request for the Board's consideration. Dr. Susan Hintz has requested that they be permitted to place a bench with a dedication plaque honoring their parents' upcoming 50th wedding anniversary. Her parents were born and raised in Clyde and have very fond memories of Clyde. Their families are the Fowlers, Hintz, Mellens, and Wilberts. Motion to acknowledge and accept this request by Scott Prunty, second by Thomas Dewey. Motion carried unanimously. Vicki will take care of contact with Ms. Hintz and details.
John Maines re-appointment to the Library Board by the School Board has not occurred yet. Treasurer Alan Binger has informed Vicki that this request is included on their May 23rd agenda.
The addition of the Library's Friday hours of operation has occurred and patrons are very pleased we are now open until 5:00pm. Also, Library circulation increased again in April.
Fiscal Officer's Report:
Laurie Hendricks reviewed financial information contained in her report that is attached [available at the Adult Reference Desk in the Library]. Report shows balance in the General Fund as of May 1, 2011 totals $914,588.73. Total funds as of May 1, 2011 equal $1,111,059.54.
Transfers:
From: Contingency to: Communications, Printing & Publicity, $1,000.00. Motion to approve by Thomas Dewey, second by Frank Weasner. Motion carried unanimously.
From: Contingency to: Property Maintenance, $8,000.00. Motion to approve by Nancy Hanger, second by John Maines. Motion carried unanimously.
Budget has been prepared for presentation to William Farrell using the amount of $395,000.00 in requested PLF for 2012. A copy will be sent to Alan Binger for file. Motion to approve by Thomas Dewey, second by John Maines. Motion passed by roll call vote.
Motion to approve reports by Frank Weasner, second by Scott Prunty. Motion passed unanimously.
New Business: none
The meeting was adjourned at 7:36pm.
Respectfully submitted,
Frank Weasner, Secretary
Suzanne Norris, President
Clyde Library Board of Trustees Meeting
Monday, April 11, 2011
The Regular Board Meeting session was called to order at 7:00pm.
Trustees present were: Thomas F Dewey, Nancy Hanger, John Maines, Suzanne Norris, Scott Prunty, and Frank Weasner.
Others present were: Library Director Vicki Balemian and Fiscal Officer Laurie Hendricks
Minutes of March 14, 2011: Minutes were reviewed. Motion to approve by Thomas Dewey, second by Nancy Hanger. Motion carried unanimously.
Oath: Thomas Dewey administered the Oath of Office to John Maines, as Vice President of Board of Trustees.
Communications: none
Director's Report:
The Library received $610.00 in gifts in March. Motion to accept gifts by Frank Weasner, second by Suzanne Norris. Motion carried unanimously.
The Library's old Minolta microfilm reader/printer has found a new home at the Hayes Center Library where it is already in use. The center library was especially glad to receive it as one of theirs recently quit working.
Building:
a. Glenn Kistler submitted an estimate for painting the two study rooms, the meeting room,
outdoor book drop, exterior south facing facer boards, 3 exterior doors, and 48 windows:
$1,290.00. Motion to approve accepting this bid by Nancy Hanger, second by Thomas Dewey.
b. Vicki met with three asphalt companies regarding the library drive and parking lot.
Action Asphalt (Clyde): Recommended milling down heaved portions of lot and filling cracks.
Would not submit estimate until his new prices for materials was received in mid April.
Action Asphalt would repair only, the Library would still have to contract with Ralph
Hohenstein for sealing and striping the lot.
Burkhart Asphalt Maintenance (Bellevue): Pointed out that the first catch basin drain in the lot
is deteriorating inside and is in need of repair. The interior concrete is crumbling and is in
danger of collapsing. This person recommended completely overlaying the lot with new
asphalt, repairing the catch basin, and re-sealing and re-striping the lot.
7L Construction (Bellevue): Would cut out and replace worst cracks, fill in dips, replace catch
basin, and re-seal and re-stripe the lot.
Vicki indicated that she should have all three estimates for the May Trustee's meeting.
Vicki recommends that the Board of Trustees maintains the current percentages used to divide the Public Library Support (PLF) money among the three libraries in Sandusky County:
Clyde Public Library 15%
Bellevue Public Library 12%
Birchard Public Library 72%
Motion to accept the percentages recommended by Thomas Dewey, second by Nancy Hanger. Motion carried unanimously.
Vicki requested Board approval to participate in the following Norweld programs for FY '12: Large Print Circuit - 80 books every four months at a cost of $500.00 and Hosting and Maintenance of Existing Web Site - annual cost is $200.00. Total program participation cost is $700.00. This amount will be added to our base Norweld fee which has yet to be calculated. Motion to accept participation in these programs by Suzanne Norris, second by Frank Weasner. Motion carried unanimously.
Mr. John Maines' term expires in June of 2011. He agreed to serve another 7 year term. His name will be submitted to the Clyde-Green Springs Board of Education for approval.
Fiscal Officer's Report:
Laurie Hendricks reviewed financial information contained in her report that is attached. Report shows balance in General Fund as of April 1, 2011 totals $971,767.46. Total funds as of April 1, 2011 equal $1,168,348.77.
PLF amount requested for this year: $395,000.00. Motion to approve by: Thomas Dewey, second by Suzanne Norris. Motion passed unanimously.
Transfer: Request to transfer $37,794.83 from General Fund -- Transfers Out to Debt Retirement Fund. Motion to approve by Scott Prunty, second by Nancy Hanger. Motion passed unanimously.
Motion to approve reports by Frank Weasner, second by Thomas Dewey. Motion passed unanimously.
New Business: Library closing time on Fridays to be moved from 4:00 to 5:00. Motion by Thomas Dewey, second by Nancy Hanger. Motion passed unanimously.
Committee Reports: Audit Committee report given by John Maines. Committee met on 3/14/11 at 6:30, with books for period July 1, 2010 to February 28, 2011 found to be in order.
The meeting was adjourned at 7:21pm.
Respectfully submitted,
Frank Weasner, Secretary
Cheryl Doebel, President
Clyde Library Board of Trustees Meeting
Monday, March 14, 2011
The Regular Board Meeting session was called to order at 7:00pm.
Trustees present were: Cheryl Doebel, Nancy Hanger, John Maines, Suzanne Norris, Scott Prunty, and Frank Weasner
Others present were: Fiscal Officer Laurie Hendricks
Minutes of February 14, 2011: Minutes were reviewed. Motion to approve by Suzanne Norris, second by Scott Prunty. Motion carried unanimously.
Communications: none
Director's Report:
Report given by Laurie Hendricks in Vicki's absence
The Library received $21,058.26 in gifts in February ($16,223.50 of this gift was received from the June Rosental estate). Motion to accept gifts by Scott Prunty, second by Nancy Hanger. Motion carried unanimously.
Building:
a. Vicki has contacted Glen Kistler about an estimate for painting the exterior of the Library.
Windows, doors, and the eaves need to be painted. Vicki will review any interior painting
needs with him.
Vicki purchased the two new Early Literacy Stations and they have arived and have been set up for use. The Library also received the check for $4,400.00 from Mr. Gerald Meyer, administrator of the Stephenson Foundation to pay for the stations. Deb is preparing news releases and PR material to advertise the new stations. The Stephenson Foundation will not be mentioned per Mr. Meyer's request.
Since the staff has been trained on using the new microfilm scanner/printer, Vicki is ready to remove the old reader/printer. Vicki asked if the Board would like to offer the old equipment to the Clyde Museum. If the museum cannot use it she can ask the Hayes Center or advertise it as a free item for pick-up on the Oplin listserv. (Board consensus was to ask the Clyde Museum first, if not interested ask Hayes Center and then ad on Oplin listserv.)
Last month the Board discussed adding an hour on Fridays from 4-5, but Vicki needed to check if that would put anyone over 40 hours and create an overtime situation. It would be close, but not over 40 hours. Before a decision is made, Vicki recommends waiting until the Governor's budget is released (possibly tomorrow) to see if funding is cut. (Board consensus -- ok to wait)
Fiscal Officer's Report:
Laurie Hendricks reviewed financial information contained in her report that is attached [available at the Adult Reference Desk in the Library]. Report shows balance in the General Fund as of March 1, 2011 totals $917,401.62. Total funds as of March 1, 2011 equal $1,114,366.87.
Wellness and Healthcare Survey: Laurie filled out initial survey and she has received more information about the possibility of joining an "insurance pool" for healthcare from Structured Employee Benefits. The Board consensus was not to investigate any further at this time.
Motion to approve reports by Frank Weasner, second by John Maines. Motion passed unanimously.
New Business: Frank Weasner was appointed by Board to fill vacancy left with Mr. Wolfe's retirement on the Audit Committee.
The meeting was adjourned at 7:21pm.
Respectfully submitted,
Frank Weasner, Secretary
Cheryl Doebel, President
Clyde Library Board of Trustees Meeting
Monday, February 14, 2011
The Regular Board Meeting session was called to order at 7:00pm.
Trustees present were: Thomas F Dewey, Cheryl Doebel, Nancy Hanger, Suzanne Norris, Scott Prunty, and Frank Weasner.
Others present were: Library Director Vicki Balemian and Fiscal Officer Laurie Hendricks
Minutes of January 17, 2011: Minutes were reviewed. Motion to approve by Nancy Hanger, second by Suzanne Norris. Motion carried unanimously.
Communications: none
Director's Report:
The Library received $1,125.00 in gifts in January. Motion to accept gifts by Frank Weasner, second by Thomas Dewey. Motion carried unanimously.
Building:
a. An issue with the elevator functioning properly was resolved quickly. The technician checked all of the mechanical systems and replaced a HW relay.
b. A problem with the exterior parking lot lights not coming on as scheduled was resolved.
Vicki spoke with custodian Marlene White about hourly sick time and partial restoration of her hours. She was most appreciative and will only add 1/2 hour to her scheduled work hours.
The asphalt in the first parking lot is in very bad shape. We have many more dips and cracking this year, which will have to be addressed in the spring.
Vicki is working on another grant request from the Russell and Marguerite Stephenson Foundation for 2011. Typically, the administrator of the foundation, Mr. Gerald D. Meyer, does not want grant applications until August/September of each year. However, an opportunity arose which prompted Vicki contacting Mr. Meyer to see whether he would consider a very early application. The State Library of Ohio announced a special group purchase of AWE Early Learning Stations until the end of February. The ELS is designed for children ages 2 through 10 and include 50 top rated educational titles covering reading, mathematics, science and nature, music and art, social studies and geography, writing, and computer skills. Many ELS computers are already in place in Ohio libraries and are very popular. Vicki would like to purchase two ELS computers to replace our current learning stations, which are now 10 years old. The special pricing is $2,100.00 each instead of $2,800.00 each. Mr. Meyer called Vicki last week and agreed to fund this project, although he does not want any publicity about its funding until the fall as he does not want other entities submitting requests early. Vicki will be purchasing the two ELS computers this week to take advantage of the special pricing. She will then contact Mr. Meyer again and he will send a check.
New feature on Director's Report:
e-media has been added to monthly Director's Report
Vicki went over Director's Year End Report 2010.
Fiscal Officer's Report:
Laurie Hendricks reviewed financial information contained in her report that is attached. Report shows balance in General Fund as of February 1, 2011 totals $907,207.52. Total funds as of February 1, 2011 equal $1,104,283.27.
Laurie Hendricks went over the 2010 Annual Financial Report.
Motion to approve reports by Suzanne Norris, second by Nancy Hanger. Motion passed unanimously.
New Business: none
Year in Review video was shown to Board.
The meeting was adjourned at 7:58pm.
Respectfully submitted,
Frank Weasner, Secretary
Cheryl Doebel, President
Clyde Library Board of Trustees Meeting
Monday, January 17, 2011
The Regular Board Meeting session was called to order at 7:00pm.
Trustees present were: Thomas F Dewey, Cheryl Doebel, Nancy Hanger, Suzanne Norris, Scott Prunty, and Frank Weasner
Others present were: Library Director Vicki Balemian and Fiscal Officer Laurie Hendricks
Minutes of December 13, 2010: Minutes were reviewed. Motion to approve by Suzanne Norris, second by Thomas Dewey. Motion carried unanimously.
Communications: none
Slate of Officers
The slate of Officers for 2011 (to serve until next organizational meeting in 2012) was presented as follows: President: Cheryl Doebel; Vice-President: John Maines; Secretary: Frank Weasner. Motion to approve by Thomas Dewey, second by Nancy Hanger. Motion carried unanimously. Oath administered by Thomas Dewey.
Fiscal Officer: Motion to appoint Laurel Hendricks as Fiscal Officer for 2011 (to serve until the next organizational meeting in 2012) by Frank Weasner, second by Scott Prunty. Motion carried unanimously. Oath administered by Thomas Dewey.
Director's Report:
The Library received $300,185.46 in gifts in December ($300,000.00 of this gift was received from the June Rosenthal estate). Motion to accept gifts by Scott Prunty, second by Nancy Hanger. Motion carried unanimously.
Building:
a. A power interruption resulted in the building fire alarm to sound. Vicki silenced them, but
needed M&M Electric to re-set the alarm. Two large volt backup batteries for the fire alarm will
be replaced as the current ones are eight years old.
b. The fan motor on HVAC unit F1, which supplies heat to the meeting room, burned out.
Bayside Comfort has replaced it.
Jill and Vicki received training on the new microfilm reader/scanner and the staff is now receiving training. Several levels of image profiles have been set up to make best use of the machine. The library will advertise the new equipment once the staff's proficiency is up to speed. Vicki has purchased a new monochrome laser printer for use with this equipment, as the old deskjet printer is very, very slow. One bonus with the new equipment, the new computer and printer serves as a backup for persons wishing to use a computer for word processing tasks when study rooms are busy.
The Food for Fines event was very popular and the library collected over 800 items and some cash donations for the local food pantry.
The restoration of the morning hours of operation has been well received. The community members appreciate being able to visit the library earlier. Several patrons asked me how the Library could afford to restore the 9:00am opening time given the reduction in state funding and Vicki discussed the June Rosenthal gift to the Library and the Library Trustees' decision to use it thusly.
Vicki asked the questions: does the increase in staff hours extend to the custodial person? Is she eligible for the sixteen hours of annual sick leave? After discussing, it was the consensus of the Trustees the Vicki could add hours to the custodial person's schedule. Motion made to grant the 16 hours of annual sick leave to the custodial person by Suzanne Norris, second by Scott Prunty. Motion carried unanimously.
Staff news:
Carolyn Draime will be having knee replacement at the end of February. Also, Carolyn Draime has announced she will be retiring effective October 1st after 36 years of service.
Vicki Balemian announced she will be retiring effective October 1st after 30 years of service.
Fiscal Officer's Report:
Laurie Hendricks reviewed financial information contained in her report that is attached [available at the Adult Reference Desk in the Library]. Report shows balance in the General Fund as of January 1, 2011 totals $921,693.89. Total funds as of January 1, 2011 equal $1,110,619.45.
Bill Farrell, Sandusky County Auditor, will receive copy of "CERTIFICATE OF THE TOTAL AMOUNT FROM ALL SOURCES AVAILABLE FOR EXPENDITURES, AND BALANCES" for the Clyde Public Library as of 12/31/10.
The Board of Trustees acknowledged the existence of the Petty Cash fund in the amount of $200.00, and the Change Fund in the amount of $34.00.
Motion to approve reports by Frank Weasner, second by Thomas Dewey. Motion passed unanimously.
New Business: none
The meeting was adjourned at 7:35pm.
Respectfully submitted,
Frank Weasner, Secretary
Cheryl Doebel, President
